|
||||||||||||||||||||||||||
|
|
|||||||||||||||||||||||||
|
Articles on Jobseekers Advice If you would like to submit an article to Jobseekers Advice, then please feel free to contact us. We are always looking for a wide range of articles dealing with career advice, CV advice, interview advice, working abroad, employment issues, education and training and other recruitment or careers related topics. The articles can be the result of professional experience or personal insight - we are looking to offer all points of view.
|
||||||||||||||||||||||||||
|
Computer Basics 5 - Email theory by Scott Boyd OK, we almost got all the dull theory crap out of the way, let's rush through this and get to the practical stuff!
Web based email vs MS Outlook OK. You have to understand what happens to an email when you send it. That way you can understand the different ways you can access your email.
All email is at one point or another stored on a mail server (which is just a big computer dedicated to dealing with emails). If you work for a big company, they may have their own mail server, if not, they will be using a host (a company that owns a mail server and lets your company use it, usually along with website hosting, which for all intents and purposes, is the same thing).
If you have a web based email account, then all you do is log onto the website and your email is there in front of you. When you click "delete", the button on the web page sends the command to the mail server to delete the selected email.
MS Outlook operates in exactly the same way, with one main exception - your emails don't get stored on the mail server - they get stored on your PC.
Each time you open MS Outlook, it checks the server for new messages. During this time, it will deliver new messages to your Inbox and clear them from the mail server (it will also send anything in your Outbox). The reason for this is to ensure that the mail server's hard drive doesn't get filled with old messages (which means the company can buy a smaller server = less money spent!).
Now, the important thing to know here is if you use both MS Outlook and a web based mail admin to check the same account.
For example - you spend 4 days of the week in the office. On Friday you are on the road and you need to check an email sent to you earlier in the week. You need to have access to the PC you downloaded the email to or you can't get it (remember your web email only has the emails sent to you since the last time you opened MS Outlook).
If you didn't use MS Outlook at all, you could read your emails anywhere (like a Hotmail account) but you would normally have limited storage space.
So why use Outlook? Web based email accounts give you versatility if your job requires it, but MS Outlook is very functional and great for formatting emails, saving draft copies, maintaining an address book, sending to multiple people and keeping all your emails.
MS Outlook is more convenient to have running on a day to day basis.
Summary No real summary here. I just thought I would add this topic as it's a concept I've had to explain to a few people in the past. :)
Regards Scott Boyd - Webmaster and Founder - Jobseekers Advice
|
|
|||||||||||||||||||||||||
|
||||||||||||||||||||||||||
